Customizing your email signature in Outlook can help you convey professionalism and provide essential contact information to recipients. Here’s how to change your signature in Outlook:
Open Outlook:
- Launch the Outlook application on your computer and sign in to your account.
Access Settings:
- In Outlook, click “File” in the window’s top-left corner. Then, select “Options” from the dropdown menu.
Navigate to Mail Settings:
- In the Outlook Options window, click “Mail” in the left-hand sidebar. This will display settings related to your email account.
Select Signatures:
- Scroll to see the “Create or modify signatures for messages” section. Click on the “Signatures” button to access your signature settings.
Edit Signature:
- You’ll see a list of your existing email signatures in the Signatures and Stationery window. Select the signature you want to edit or click “New” to create a new one.
Make Changes:
- Use the text editor to modify your signature as desired. Add or remove text, change fonts and colours, and insert images or hyperlinks.
Set Default Signature:
- You can choose a default signature for each account if you have multiple email accounts in Outlook. Select the account from the dropdown menu and choose the appropriate signature.
Save Changes:
- Once you’ve made the desired changes to your signature, click “OK” to save your changes and close the Signatures and Stationery window.
Compose a New Email:
- To see your updated signature in action, compose a new email. Your updated signature will automatically be added to the email.
By following these steps, you can easily change your email signature in Outlook and ensure that your emails convey professionalism and relevant contact information.
